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A reader recently wrote to me asking me how to remove the blank page at the end of the table in her document. When you create a table that ends at the bottom margin in an MS Word document, Word will automatically insert a new blank page. This takes ... place whether you want it or not because there is a paragraph inserted by default at the end of your document. If you click on the pilcrow on your toolbar (looks like a backwards P) it will turn on the Show/Hide button, which will reveal a paragraph mark after the table. This can be very annoying, especially when you do not need an extra page. Word ... (view more)

There are a number of predefined watermarks that ship with MS Word 2007 that you can add to your document without any additional formatting. When you want to distribute draft copies of the document you are working on, you can add the draft watermark ... to each page. Follow along by following the steps below: Click the Page Layout tab. Click the Watermark command in the Page Background group. Select Draft 1 under Disclaimers. You may want to create your own watermark. After your document has gone through the draft review process, you will most likely want to distribute a final copy showing the ... (view more)

Sometimes you create wide documents that you will print in Landscape mode in MS Word and then it is very bothersome that you have to keep scrolling left and right within your document all the time. You can try to overcome this inconvenience by ... following the steps below: From the View menu, click on Zoom. Word displays the Zoom dialog box. Make sure that the Page Width button is selected. Click on OK. This action will cause Word to reduce or increase the magnification that is applied to your document so that the entire width of your document will fit on the screen at one time. Depending on the ... (view more)

Using line numbers in Word can help your readers find a particular section or paragraph. When secretaries sometimes have to do a "read against," which is when one reads a document and the other follows along with the same document to make sure that ... the two documents are the same, or when you have a business meeting and you're all grouped around the table following the reader while looking at a document, you want to be sure that you're all at the same place in the document. To make the task easier, follow the steps below: Go to File | Page Setup and click the Layout tab. Under Preview, click ... (view more)

One of my subscribers wrote to me recently asking: Do you happen to know how to display paragraph style names in the document window under Word 2007. In the old word I used to go to tools, options, style area width and I cannot find it in MS Word ... 2007 and I use it constantly… Lesley My response: You can still display the Style in MS Word 2007. Follow the steps below: Go ahead and start keying in text in your document or just open a document were you have already applied Styles. Click on Alt. Click on F. Click on I. You should now see the Word Options dialog box. Click on Display. Click on ...<a href="/news/2527/displaying-style-area-ms-word-2007" class="more-link">view more

When you uses Styles in Microsoft Word, you can see the style of the currently selected paragraph in the Style dropdown list on the Formatting toolbar. To see what style is applied to a paragraph, you may click the paragraph and look at the list on ... the toolbar. When you receive a document from someone else, whether it be someone in your office or someone from a remote location, wouldn't it be nice if you could instantly see what styles used for each paragraph in the document? Well you can, and I am going to tell you just how to accomplish that. I have been told by folks who work on Help Desks ... (view more)

Sometimes you want to be careful to use gender-neutral words in your documents. Word's grammar checker offers an option that will underline words that violate this gender neutrality with a green squiggly line, similar to what it does for sentence ... fragments, run-on sentences, and other grammar misfits. To ask Word to check for gender-specific terms such as 'policeman', follow the steps below: In Word 2002/2003: Choose Tools | Options from the main menu. Go to Spelling ... (view more)

I bet you didn't know that you can link documents together in MS Word. Well guess what? You can! Why bother linking documents together? You can hyperlink documents together so that the folks who read them can click on a hyperlink that will take them ... to a previous document that is referred to in the instant document. Say you've written to a colleague asking them to use information from a sales database to create a mail merge letter announcing a "Spring sale". You can create a hyperlink to a document instructing them how to create a merge letter. Word makes it super easy to link to ... (view more)

Net Jaxer Net Jaxer allows you to put 'web 2.0' applications on your desktop, including: gmail, writely, kiko, meebo and other ajax web applications. http://www.netjaxer.com/ Microsoft Xps Document Writer Removal Tool Windows Vista introduces the ... XPS Document format, a Windows spool file format, and a page description language (PDL) for printers. The Microsoft XPS Document Writer (MXDW) printer is already in place if you use Vista; however, if you don't want to use this printer to create an XPS document, you can uninstall it completely with the help of this XPS Removal Tool. XPS Removal Tool ... (view more)

Each time you save a Word 2007 file, it winds up in the My Documents folder. I will tell you how to change your default document folder for Word 2007 files. In Windows, all your Word documents save to the My Documents folder by default. However, you ... may require that you save your documents to a folder on a network server. Rather than navigating to the network server every time you need to save a file, you can change the default so your Word 2007 files automatically save to the correct folder. Follow the steps below: Click the Office button. Click the Word Options button. Click Save. Under ... (view more)