insert

"I have several Word files that I must combine for a book. The largest file has headers and footers. When I combine files, the footer and header spreads throughout the combined document. How can I combine and isolate headers and footers to one ... section? Thank you for your assistance!" My Response: If you just want the text from a document to be inserted into your current document, you can use an include text field. Follow the steps below to learn how: Insert a pair of field braces by clicking CTRL + F9. Do not insert the braces manually as it will not work. Within the field braces, key in: ... (view more)

When you turn on automatic hyphenation, MS Word will automatically insert hyphens where they are needed in your document. If you later edit the document and change the line breaks, Word will re-hyphenate your document for you. When you select manual ... hyphenation, Word searches the text to hyphenate and will ask you to confirm each proposed optional hyphen (which can be a pain) and then will insert the optional hyphens. If you later edit your document and change the line breaks, Word will display and print only the optional hyphens that still fall at the ends of lines. It will not re-hyphenate ... (view more)

A reader recently wrote to ask "Once a table of contents has been created, can you change the page numbers appearing on the right side of the TO?" I am assuming that the reader is talking about an automatically generated Table of Contents (TOC). And ... if that is the case, the answer is yes, absolutely! The caveat is that you have to know how to create an automatically generated TOC in order to update it when you add more text. You can generate a table of contents using Word's built-in styles, such as Heading 1, 2, and 3, or by creating and using your own custom styles. If you have a document ... (view more)

In MS Word 2007 there is a great new feature that I love and I think once you learn of it you will grow to love it as well. Don't you hate it when you have your document all finished and then decide you don't like the margins? Unfortunately, when ... you change the margins in your beautiful new document all of the tabs are off. Well, guess what? The 'Alignment Tab' feature in MS Word 2007 allows you to change your margins without fussing over the tabs! This great new feature aligns data in relation to the margin in your document so that when you change your margins your text will automatically be ... (view more)

Recently a reader wrote to me with an query about AutoComplete in MS Word. Below is the query: "To insert today's date (and/or time) in Word 2007 you are supposed to be able to type the first four characters of the month and AutoComplete will assist ... you. This does not work for me. It is like AutoComplete is not tripped in my Word 2007. Also, when I click on Insert I find nowhere to insert the date from. I have to admit I am a fish out of water with MS Word 2007." -- Mark My reply: Well Mark, you are not the only person who feels like a fish out of water with this newest version of Word but ... (view more)

You know how to use Tabs in MS Word, but more often you will use tables to align text horizontally. Tables are used whenever you must keep items side by side. You do this by laying out a grid. The best thing about tables is that in the grid you can ... align any amount of text -- sentences, paragraphs or even pictures -- side by side. When you want to keep text side by side in a document, create a table. This grid-like structure can contain short text, such as a number, long text, a sentence, paragraph, or several paragraphs. A table keeps the items properly aligned in columns and rows, so you ... (view more)

It's very easy to confuse the three powerful "Autos" in Word. It is very helpful to be able to distinguish between these three distinct features. When you find yourself inserting the same text over and over again, you can create an AutoText entry. ... When you begin to type, Word suggests the completion. You can press Enter or F to accept the suggestion or just ignore it. Similar to AutoCorrect, where you can type an abbreviation which Word automatically expands, AutoText allows you to control whether the abbreviation expands. AutoText is one of Word's most powerful timesavers. AutoText entries ... (view more)

Rather than just pasting raw numbers into a table, you can embed a worksheet into a document. Embedding retains the formulas that ride behind your numbers and all the functionality of Excel. You can create an Excel worksheet from scratch, or, if the ... worksheet already exists, you can insert it using the Paste Special command. Although an embedded worksheet behaves as a picture in the document, when you double-click to modify it, Excel opens within MS Word, allowing you to use Excel's formulas to calculate results. One drawback to embedding an Excel worksheet is that it increases the file size ... (view more)

You can type today's date quickly by using MS Word's AutoComplete. Word's nifty feature that anticipates what you're trying to do and types it for you. You can also insert the date and time from the menu bar. If you can't remember the date, it's not ... a problem. The computer keeps track and inserts the correct date for you. The way you insert the date depends on whether you plan to print this document once or use it regularly. Need to put a time stamp on a document? There's no need to look at your watch and type it by hand. For a One-Time Use Follow these steps to type today's date in a ... (view more)

You've composed a very large, very informative document. And now you want to configure it so that your readers can navigate it easily using a Table of Contents (TOC). Defining Style To begin the process, you will first need to properly format your ... document with Styles. Highlight the document text that you want to show up as table of contents major sections. Next, depress CTRL-ALT-1. You can highlight more than one paragraph at a time by depressing your CTRL key (even if the paragraphs aren't in sequence). This will apply the Heading 1 style to your text. This text stands out from the rest and ... (view more)